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Archive for the ‘Policies’ Category

Alphabetical order doesn’t tell the story

Tuesday, February 19th, 2008

Alphabetical order is necessary sometimes. More and more it isn’t.

If you’re thumbing through a printed encyclopedia, you appreciate alphabetical order. If you’re on Wikipedia, alphabetical order doesn’t matter so much. You just type a word or phrase into a search box.

Same goes for a printed telephone book versus an online directory.

Most of the real estate on the top two tiers of UM’s massive web site is cluttered with alphabetically ordered navigation links. It’s that way for three primary reasons:

  1. We have chosen through a political process to have so many links on our homepage and landing pages that alphabetical order is the only hope a Google-challenged visitor has of finding the link they’re looking for;
  2. Alphabetical order relieves us of the politically-charged burden of making value judgments about which links are more important and which links are less important (or altogether unnecessary) to our audience; and
  3. Producing consistently compelling content requires talent and resources. Alphabetical links are cheap and easy. We get what we pay for.

Cluttering our precious web space with alphabetized navigation links breaks my heart. We should be using that space to tell authentic stories, stir emotions, share values, provide service, converse and connect with our community and those we want to be part of our community in the future.

Alphabetically ordered navigation links communicate nothing about who we are. They only tell our web visitors that we have chosen to shift the burden of making sense of our complex organization to them.

I guess alphabetical order does tell a story.

46 signs we live in interesting (and challenging) times

Wednesday, January 16th, 2008

This list of general topics for next fall’s Educause Annual Conference provides some perspective on the breadth, complexity and significance of information technology in higher education:

  • Future Trends
  • Globalization
  • Next-Generation Technologies
  • Social Networking
  • Sustainability
  • Administrative Solutions and Business Process Improvement
  • Collaboration Tools and Portals
  • Data Warehousing, Business Intelligence, and Decision Support
  • Document Management and Records Retention
  • Enterprise Course Management Systems and Tools
  • Integration Solutions, Service Oriented Architecture, and Web Services
  • Open and Community Source Solutions
  • Digital Content Creation, Preservation, and Retrieval
  • Information Literacy and Supporting Scholarship, Teaching, and Learning
  • Innovation and Transformation in Information Resources, Outreach, and Services
  • Scholarly Communication, Intellectual Property, Copyright and Fair Use
  • Accessibility
  • Leadership
  • Legal Issues, Regulatory Compliance, Campus IT Policies, and Ethics Education
  • Managing Resources and Services
  • Organization, Staffing, and Funding
  • Planning and Assessment
  • Professional Development, Mentoring, and Succession Planning
  • Strategic Alliances, Collaborations, and Partnerships
  • Identity Management
  • Infrastructure and Infrastructure Support Services
  • Middleware and Integration Services
  • Research Computing and Advanced Networking
  • Data Privacy and Classification
  • Encryption, Cryptology, and PKI
  • Regulatory Compliance, Legal and Ethical Issues
  • Risk Assessment
  • Security Management and Remediation
  • Security Policy and Procedures
  • Security Technology, Infrastructure, and Architecture
  • Course Content
  • Faculty Development, Incentives, and Engagement
  • Learning Spaces
  • Online Learning Distributed, Distance, and Blended Learning Environments
  • Student Experience
  • Teaching and Learning Assessment and Evaluation
  • Classroom and Lab Support
  • Client Support and Help Desk
  • Desktop Support and Management
  • Supporting the Student Experience
  • Training

Web accessibility discussion set for Jan. 10

Thursday, January 3rd, 2008

Four experienced campus HTML experts will discuss best practices for coding web pages to meet accessibility requirments on Thursday, January 10 at 9 a.m. The session will be in Social Sciences 127.

Even if you don’t create web pages yourself, the workshop will help you understand UM policy and expectations for creating accessible web content.

IT policy inventory puts it all in one place

Wednesday, December 19th, 2007

An inventory of IT policies is available on the web at http://www.umt.edu/it/inventories/policies.

This “work in progress” attempts to aggregate IT policies and policies with IT implications in one place. It includes Board of Regents policies, official UM policies, and a few departmental operating procedures that have broad impact.

If you have comments, questions or suggestions for improvement, please leave a comment below, or email Gordy Pace.

The policy inventory is one of several IT inventories available at http://www.umt.edu/it/inventories.

The soda pop debacle of 2007

Wednesday, December 12th, 2007

I think it’s critical to involve stakeholders in decisions. I get perturbed when leaders shun input, squelch ideas and horde control of decisions.

I was proud of my colleague Randy last week when he sought feedback from stakeholders about what new soda pop should be added to the IT pop machine. Randy created an online survey (or a ballot . . . the distinction is important) to find out what people wanted. After a few days, the survey (or ballot) closed and Randy emailed the outcome to all concerned.

Like Tom Brokaw declaring Al Gore the winner in Florida in 2000, Randy announced Diet Dr. Pepper to be the winner. The Rootbeerlicans went nuts, quickly declaring the election (or survey) results invalid.

Diet Dr. Pepper, one of 10 choices on the survey-slash-ballot had received six votes. Root beer—a write-in candidate—garnered four votes (there is some evidence of tampering and coercion  in the root beer write-in campaign). The Rootbeerlicans argued that had their candidate been provided equal consideration on the ballot, it would have easily won a spot in the pop machine.

Techie geeks of all caffeinated and carbonated political leanings clamored for influence on the soda pop supreme court, where the final decision appeared to be headed.

Turns out the IT pop machine is ruled by a despot. In a tersely worded edict, Randy declared, “it was a survey, not an election! Diet Dr. Pepper is the winner. Happy Holidays, damn it.” (or something like that).

Your challenge

We make decisions every day that affect our stakeholders. We know we should ask for input, but so often the results are just like the pop machine story. Our decisions polarize and alientate. Create factions. Rile people up. When the next decision needs to be made, we’re wary. It’s human nature to protect ourselves from an onslaught of criticism and vitriol. We start to make the decision in secret. Or we identify potential troublemakers and exclude them from the process.

How would you improve the pop machine decision-making process? How can we ensure that all stakeholders have a voice and still make rational decisions that everyone can accept?

Think about it, then click on the “Add comment” link and share your ideas.