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Archive for the ‘Administrative’ Category

Guidelines drafted for external web systems

Thursday, June 25th, 2009

Guidelines for appropriate use of external web systems like Facebook, MySpace and Twitter have just been drafted to help UM departments and student organizations use the tools responsibly.

The guidelines acknowledge the challenge of writing policy for an ever-expanding and changing set of non-University web systems. In response, the guidelines focus on constraints imposed by FERPA and other privacy laws and policies related to a student’s educational record; HIPAA and Montana health information privacy laws; federal and state archival and retrieval requirements for official electronic communication; and state laws regarding personnel evaluations.

The draft guidelines are available on the web at:
www.umt.edu/it/policies/externalwebsystems.aspx.

Systems outages report

Tuesday, June 2nd, 2009

New to the IT website:  systems outages report.

The foray into Facebook

Wednesday, April 8th, 2009

The April issue of IT’s Bits newsletter is out today. It highlights the UM English department’s experiment with Facebook to improve communication with students, and underscores potential pitfalls facing official University departments that choose to use non-UM systems like Facebook.

The English department, in collaboration with UM legal counsel and Information Technology, drafted a Facebook best practices document to help guide other UM departments. The guide was developed prior to Facebook’s recent upgrade, so it already needs modification. Your thoughts are welcome.

Shut down those computers, save energy?

Monday, May 19th, 2008

Lately there has been some discussion about saving energy by shutting down computers at night. Some have said that computers go into “Sleep Mode” or “Hibernation” and thereby save lots of energy. This is a good thing right? That depends upon whom you ask. According to a website called greendaily.com, if every device was left in sleep mode it would still be a huge drain of wasted energy. Millions of devices on standby, ready at a moment’s notice to jump into action when needed sounds like a good thing no longer. I personally have several devices at home that are in “standby” mode, things such as the battery charger for my 18 volt power saw, the charger for the AAA batteries for my wireless mouse and digital camera. I once had a set of under counter lights that even when shut off would still have a very warm transformer, hours later. It could only shut off if it was unplugged. Wasted electricity and more coal burned to keep that transformer at the ready.

Green Daily goes on to say that by the year 2010, 20% of every American’s electricity bill will go towards paying for this wasted energy.  Let’s see, if I could pay 20 percent less to the power company, I might be able to afford that trip to Finland next year to see those relatives I’ve never met, but number into the hundreds. And Finland is an expensive place to visit.

So by all means, turn off those computers and monitors when you leave work (unless they are University servers: Don’t touch that switch!). Turn off anything that has an LED light still glowing and isnt’ being used except for a little bit each day. Or even better, unplug the device completely if the glowing eye won’t shut off. It actually takes less energy to start them up again next morning than leaving them on all night in “Sleep Mode”.

But there is debate about how much to shut off and if it takes too long to catch up to all those updates that take place on Tuesday night/Wednesday morning. But first thing, turn it on and go get a cuppa joe or catch up with your buds and before you know it, your machine will be ready to tackle the day.

The right way to save the day

Monday, April 21st, 2008

I recently read an article detailing the savings of right turns. UPS estimates saving three million gallons of fuel last year by providing their drivers with right-turn routes.

The article got me thinking. At first I remembered a news article from my youth in NW Ohio about a man stopped by our local sheriff deputy who claimed to be driving around the United States by only making right turns on orders from the Lord. While this does not seem like a way to save gas, it was also 30+ years ago when the price of gasoline was not an obstacle to seeing the USA in the auto of your choosing.

Upon returning to present-day Missoula after a detour to my childhood, my thoughts turned to ways of examining everyday practices to make a difference. I believe by taking small steps to chance our routine we can make major changes. I first started this process by turning of my computer at the end of the workday. Then I began turning off my office light while attending meetings, and taking the bus to work several days a week. Small changes to my routine which over the course of a year will add up to real savings in electricity and fuel.

Kermit the Frog argues it is not easy being green, but I would have to disagree. As we celebrate Earth Day let us think of the ‘right turns’ we can take to make a better world for all.

It’s not about technology

Wednesday, January 9th, 2008

The gap between college students and those who teach, administer and serve them is deep and wide when it comes to technology. That disconnect was discussed extensively last year during two days of web strategic planning at UM.  It seems critical that we reconcile the discomfort with technology among us aging Baby Boomers with the growing and changing expectations of the Net Generation. But how do we do that?

Educating the Net GenerationEducause has an e-book available on its site called Educating the Net Generation that might be worth a read. You can download the entire 264-page book in PDF format, or you can read it chapter-by-chapter in PDF or HTML format.

J. James Wagner, assistant provost for enrollment management and university registrar at The Pennsylvania State University contributed a chapter titled “Support Services for the Net Generation.”  In a section subtitled “It’s not about technology” Wagner says more or less what the UM web strategic planning group attempted to articulate: that campus leaders (all of us) need to do a better job of aligning our investment in technology with broad strategic goals of the University.

Here’s what Wagner had to say:

“The Net Generation cares about the activity technology enables, not the technol­ogy, per se. The use of technology to improve student services will be critical to the academy. Yet, it’s not about technology. Technology is a tool—it represents the means, not the desired outcome. Students will use technology; in fact, they will expect services delivered through technology. But before focusing on technology, student service professionals must articulate a clear and unambiguous vision that provides the framework for the technology. IT staff are important contributors to the desired outcome and must be part of the process; however, the leadership for improved student services should not be expected to come from within the technology ranks. Rather, it must come from those charged with advising and registering students, administering student aid, admitting students, collecting tuition and fees, and so on.”

IT policy inventory puts it all in one place

Wednesday, December 19th, 2007

An inventory of IT policies is available on the web at http://www.umt.edu/it/inventories/policies.

This “work in progress” attempts to aggregate IT policies and policies with IT implications in one place. It includes Board of Regents policies, official UM policies, and a few departmental operating procedures that have broad impact.

If you have comments, questions or suggestions for improvement, please leave a comment below, or email Gordy Pace.

The policy inventory is one of several IT inventories available at http://www.umt.edu/it/inventories.